How to Manage Team Communication from a Distance

Remote team management may be a task but it is not impossible. There are always ways that make team management fun and easy be it from coworking spaces or a managed office space or remote work. 

It is vital that a flexible office space be aware of the ways to manage both remote as well as enterprise office space-based teams. Of course, the approach to both would be very different and the work-life balance goal should be reached, but it is still manageable. Being able to give the right attention to your team is important to achieve a smooth sailing of the task force.
 

1. Choosing the right platform:

Choosing the right platform solves a multitude of problems. A combination of real-time messaging platforms, video conferencing tools, and project management software to make communication an easy task is helpful. Platforms like Google Meet, Microsoft Teams, or Zoom help team members connect instantly and share information effortlessly. Using these platforms the right way can help you become the dream remote team. 
 

2. Establish communication rules:

Communicating within the team is an incredibly important necessity. Especially if you are a remote team. Making sure that your team stays connected and in constant communication to avoid any miscommunication is vital. Using video conferencing and regulated meetings in order to communicate can avoid any and all misunderstandings. Here are some ways through which you can keep constant communication:

• Keep your line of communication free at all times
• Stay online on your email or messaging platform
• Conduct regular video calls throughout the day
• Make sure to answer any query from the team
• Encourage open communication without judgement

3. Embrace Video Conferencing:

While emails and instant messaging are efficient, nothing beats the richness of face-to-face communication. Video conferencing tools enable teams to build stronger connections by incorporating visual cues and body language into conversations. Regular video meetings can enhance team collaboration, add a sense of belonging, and lessen the isolation that remote workers may experience.
 

4. Use Project Management Tools:

Project management tools issued by the company should be mandatorily used in order to track all projects and every team member’s activities. These tools enable teams to organize tasks, set priorities, and track progress in a transparent and accessible manner. During an in-office experience, everyone is aware of their colleague’s tasks. Keeping the same decorum is important in remote work. The reasons why everyone should be aware of their team member’s activities are:

1. It helps keep the task chain intact. If someone is dependent on another to complete a task, they will have updates on the task and manage accordingly. 
2. Nobody is left out from receiving updates in the team. 
3. If work is piled up it can be divided among the team.

5. Team Building Activities:

Team morale is extremely crucial in a remote setting. Because the team isn't face-to-face there can be some obstructions in communication. To avoid this, the team must get to know each other and be well-versed with each other. To avoid low levels of communication, virtual team-building activities should be encouraged. Icebreakers to strengthen relationships and build a positive team culture should be established. These activities contribute to a sense of camaraderie and help recreate the social bonds that are naturally formed in a managed office space.

If you want to grow your company into a more successful one, you can rely on Brantford’s expertise in finding the best spaces for you and your team to work in. 
We are one of the best coworking aggregators in India and will be there to help you no matter what your requirements. We have developed our own technology and gained extensive experience in providing the best coworking office space. Our focus is on providing tailor-made commercial offices that match your brand identity and business goals.